SteveBellNow » Leading Teams

Setting Expectations – How Far?

Steve — Tue, 24 Jan 2012 15:04:46 +0000

The other day, I asked a group of “new” managers, “what is the basic thing or task that you need to do for your employees?” The overwhelming favorite was setting expectations. Why is that? It is almost always the first thing that is taught to managers. You have to provide direction to your employees and the best way to do that is setting goals and expectations. They seemed to listen to that lesson well… What if you were to take it a look at expectations a bit further? Would you see the minimum set needed to be successful? How high of expectations do you give? We all have employees that go much further than the stated expectations. Those could be your raising stars. Do you set higher expectations for them? Do you tell them those expectations? If so, do you tell the other employees as well? Draws out that do you provide a sliding scale of expectations?

For me, those questions are tough to answer. Why? Couple of things come to mind right off the top. First, when you lay everything out in a nice neat package, you may lose the creativity of those high performing stars on your team. They will not have the freedom to stretch on their own. I have worked in two types of rewards systems. Merit systems would struggle with setting up the higher expectations and having everyone or almost everyone meet those expectations you have set out. You would be basically telling the team here are the expectations, but at the end of year we will not be able to reward all the same. The other was a flat time in grade system. This system sets you have to be in grade for a minimum timeframe before promotion. Depending on where you fall is more important than what you have done (for the most part). As an employee, I wanted to know how I could move up and be extremely successful. Almost all of the employees I have managed wanted the same.

From experience, I have had managers that have communicated the exceeding expectations set and others that would not. For those that would not, I would simply ask, “Describe what that may look like?” The answers were all over the place. I did get what was felt an honest answer, “I’ll know it when I see it.” When you stop and really think about that you have two simple thoughts. The manager has not clue would probably be the first thing that pops in… Think some. I took it as if I truly want to be a high performer, I have the door open as to what that means. I can do whatever I think is right (of course, within some set of rules) and make it happen. Stand out and be seen! Raising my value (to myself, my team and organization).

What would you do? Those “new” managers really struggled with this question. From the experienced crowd – what would you really do

Photo from: Copyright (c) 123RF Stock Photos

Change… Really?

Steve — Fri, 20 Jan 2012 14:27:28 +0000

I have listened to many a sermon (well, maybe just a call to action) from the leader of an organization that started out the year with a “New year, need for change – an organizational change…” How many times have you seen the new organizational charts come out with some shuffling of the decks, or “new” folks coming in? The call is for organizational change… Can that really happen? My honest opinion is “no!” No matter what you do to shuffle the deck or add a new person to the organizational chart will do nothing. What does it take for “real” organization change? Think about that for a minute. I think we all have ideas about that. Well, here is my take…

Look at yourself: If you want change you have to be the first one to step up and make the change that you want. How many times have you watched the leader say, “we need to change and here is where I think we need to go”? This is the one area that we can learn from those that have failed in the past. I really feel that the change starts at the top. I used to tell my team, “hold me totally accountable. If I am failing, tell me!” Step up and lead.

It is a two way street: Make sure that you are making it more than just a powerpoint presentation. Have open and honest communications with your team. I know we all have seen the nice slides and gotten some charge out of them, but when you want to go deeper, there was nothing deeper. Make sure you have open lines of communications.

Make that change – obtainable: It is easy to look at something that is so far out there. We all like to have visions of grandeur, but please be realistic. Make sure that everything that you want is something that CAN happen…

Get the troops involved: If you really want change, you better figure out how to include your team. Setting expectations is something we all have to do. There is no question about that. It is important how you include your team in that process. The most successful changes that I have witnessed have one thing in common, everyone was standing together around the vision. Start small and encourage them. The rest will follow, especially if you have done the first 3…

Don’t rush the troops: It is always easy to push for results. Be patient, please. Take your time and encourage your folks. Failure is always just around the corner, especially if you rush everyone. Stand firm, but remember that patient is a virtue.

I bet there is always more that one can do to make sure that the change that they want, will happen. From my experience, these are the things that I need to have to look at. Do you have anything to add?

Photo… Copyright (c) 123RF Stock Photos

Book Review: Patriot Hearts by John Furlong

Steve — Mon, 09 Jan 2012 15:21:05 +0000

A couple of weeks ago, a friend gave me this book Patriot Hearts by John Furlong with Gary Mason. She said, when I heard this guy speak and started reading his book, I thought of you and that you would enjoy it. Without question, I did enjoy reading this one. The general overview of the book takes an account of everything from the bid process, to winning the bid, to building and hosting the 2010 Winter Olympics in Vancouver, Canada. When I was reading this book, I could easily related to much of what John and his team were doing. I grew up just 1 mile (straight across the St. Lawrence River) from the Canadian border. Most of my youth was spent in Canada. When he was talking about the spirit and Canadian culture – I could easily recall all of that. Since it was about the Winter Olympics, it had plenty of sports references – another passion of mine (especially – hockey). Lastly, my wife and I were in Vancouver in October 2009, just months before the Olympics. We got to see much of the area. All making this book something to draw me in. To pull of something as large as the Olympics is not a small task. To pull of one of the best Olympic games, even tougher. I watched those games… I enjoyed those games as a fan… Even though I am not Canadian, I was still very proud of what was pulled off. I know many Canadians, I grew up very close. I attend my first outdoor rock concert in Ottawa. I watched my first professional hockey and baseball games in Montreal. I drank my first beer (a Canadian Molson’s) on a Canadian island on the St. Lawrence. I was really pleased with how the country circled around the games as a whole. This book, let you into the stuff behind the scenes.

My key takeaways – from a leadership perceptive – are setting a very grand vision and not settling for anything less. John and the team want these games to make every Canadian proud. To show the world the Canadian spirit. To host the best possible games that they could. At every turn down that journey, there were potential to compromise or change for political, social or financial reasons. These created opportunities for new and innovative ways to handle them. John and his team did that without losing sight of their vision. Sure, they had to make some sacrifices, but overall the vision and delivery of that did not change. Keep that vision at the forefront of your decision making!

They had their fair share of problems that they needed to deal with. Weather and the unfortunate tragedy with the luge competitor from Georgia. The team dealt with them the best that they could. The opening ceremony had that faulty arm of the cauldron. They turned that around with the closing ceremony. Turning lemons into lemonade. What they did was keep their vision in mind with everything, everyone did.

There is so much more to take from this book, that I did not write about. Examples of great leadership, motivating and problem solving techniques. Read them for yourself.

Emotions in the Workplace?

Steve — Thu, 05 Jan 2012 18:38:52 +0000

One of the most difficult tasks for a manager is dealing with emotions in the workplace. Partly because the organization as a whole, would like to keep emotions, especially negative ones, out of the workplace. I have worked for managers, VP level folks, that would have us all check our emotions (negative ones) at the door, before we walk in. Just not feasible. We all are feeling people. Whatever you see, hear or touch usually gets a reaction or emotion from you. Good or bad emotions – they all happen. A little story telling now. I happened to be in a senior level meeting, when we were discussing morale within the departments. Many of the works that came out were fear, frustration, anger, and dissatisfaction were used. The VP stopped the discussion and told us, “enough about these emotions, I don’t want to hear about them. You need to get morale up. That is your job, make it happen.” I am not one to sit and not say anything. I lightheartedly said, “Beatings will continue to morale goes up.” Some laughed, others sat quietly. I quickly pointed out that we (the leadership team) needed to validate their emotions. We needed to understand what was at the root of the emotion, rather than ignore them. VP looked at me with anger. I quickly added, that I probably sparked an emotion with those statements. Before you punish, let’s think… Defused situation (I just knew, I was going to get killed). Emotions are there…

How do you as a manager deal with them? As a manager, at least a good manager, you have to be able to see, hear and help. How do you set this up for your people?

You need to develop an open, trusting environment. People have to have the ability to speak freely. With no fear of reprimand. Start with the individuals on the team first, then make sure you take it to the complete team. Start small, then go big.
Know you people. Think of the fear emotions… Some folks can deal with it themselves, they “fear” they may fail and they buckle down and do whatever is necessary. Others may shutdown. Recognize what works for each person and get to moving forward quickly.
Push through the uncomfortable. Sometimes dealing with emotions can be uncomfortable. It happens. You as the manager need to make sure that you deal with the situation as early as possible to lessen the effect long term. Role play that discuss with a mentor, be honest and push through – you will be surprised at the end of it.
Be real and yourself. Slow down.. The first thing that most people do is react. Slow down and think it through first. I know this is a broken record when it comes to be a manager. You have to set the example for your team. All eyes are watching you all the time. Make sure that you are being real. If you are having one of those days (like your folks), acknowledge it with them. Maybe they will have some insight for you! Last time I checked, you managers are people too.
Ask others if they are feeling the same way. When in the team setting, go ahead and ask for additional information. Some folks are more vocal than others and sometimes we think it is just them. If you ask, you maybe surprised to see that more folks are in the same boat. Just afraid to speak up first. Once on the table, it can be worked.

Don’t think that emotions are not going to play in your teams. Be ready, be prepared and don’t be afraid. The sooner you confront, acknowledge and validate, the quicker moving forward can happen. All negative emotions can true to a positive, if handled properly. Same is true for positive emotions (passion). If you play that one up too much on your “rising star” – the rest of the team will be deflated or be negative toward that person. This is a very tricky subject, probably why that VP wanted nothing to do with it. You have to deal with it…

So You Can Judge Talent?

Steve — Mon, 19 Dec 2011 15:07:54 +0000

Talent can be judged? Think back to a time when you thought this person was going to be the cat’s meow, did they end up that way? I always thought that I could judge talent. Pick the raising star from a herd of folks! Well, it is amazing how many times I have gotten it wrong. Why? When you are judging talent, you put forth your bias toward the folks. You may find a person that is a younger version of yourself and think, well, that is the star. Take a look at the criteria that you are using to judge. Is it really fresh? Does it cover everything? Probably not. I was asked to judge a Spelling Bee for a local elementary school. I thought way not test out to see if I could pick the winner after sizing up the 12 participants. I watched and listened as they were getting ready to start (using my filters to see which one would stand out). Once again, I did not do well.

Since I normally would get it wrong, I stopped really judging and just let the work define the person. It is easier to focus my attention on the team and the folks that are the real talent will raise to the top. Set up an environment where those folks can flourish. How is that?

Teamwork: As the manager you need to set up a truly team atmosphere. Have it be a collective group, that works on the complete picture. I like to involve everyone in the setting of goals, timelines and have them work together to achieve those amazing results. There are many traps to watch out for… So, it takes a lot of effort on the managers part to make sure everyone is aligned and moving in the same direction.
Diversity: It is something that is talked about a lot. Some folks think of this as only the different cultures, but it can include age. Make sure that when you are hiring that you keep in mind, your team. If you already have a very mature team, maybe hiring someone younger or fresh out of school – can help add to the team. You have to be willing to take chances to make the team better.
8-5, no way: Don’t know any other way to put this category, it is not about being in the office from 8-5, Monday thru Friday. It is about getting the work “DONE.” It is simply about the productivity of each individual and the team as a whole. I used to have status review meetings that were about 20 minutes long. It was a simple way for the team to keep an eye on the work. Work that they knew would be coming their way and when.. Work that they could help out another, if needed. As a manager, it is great to witness the team helping each other. Mandatory hours don’t really work…
Set stretch goals: When the team has worked out their plan and timelines – add a stretch goal. Everyone loves challenges. When you set up the stretch goal remember to not do it every single time. Do it on those particular important ones, that could be a breakthrough or a key deliverable to help the larger organization win big. I have found that all teams, love to win big. Some pretty amazing outcomes have happened from a stretch goal that was extremely visible to the organization.

Once the environment is set, you can watch your people grow. For those that still like to judge talent and make assumptions on who is that star.. Did the star rise? Did someone else really step up? How about the team? I have found some pretty incredible people that would have gone unnoticed if I stuck to my first impressions. I would rather have all or almost all of the team be stars… It is the team environment that you set up that is better than just your judgment.